Database of Archival Indexing System

How to start

1. 1
   Create account

   An account lets you reserve books, log in to the ASIA program and send indexes.

   Sign up

2. 2
   Choose and reserve a book

   The map shows what has been indexed and what is waiting. A reservation lasts one month and can be renewed.

   Map and list of books · Reservation

3. 3
   Download the ASIA program

   In the program you browse scans from Szukajwarchiwach and enter the data – log in with the same account.

   Download ASIA

4. 4
   Index

   Enter the data from each record according to the rules below. Mark scans without information as “no data”.

   Indexing rules

5. 5
   Send the index

   Send the finished index of the whole unit from the program. The administrator checks it and adds it to the database – it will appear in “Recently added”.

Indexing rules

• Write surnames exactly as they appear in the document.
• In given names you may correct spelling mistakes and, above all, expand abbreviations, e.g. Mar. – Martinus, Fr. – Franciscus, St. – Stanislaus.
• You can separate several surnames or given names with any short connector (“ur.”, “geb.”, “I voto” etc.) or brackets – what matters is a space between the words.
• If something is missing in the document (e.g. the name of a stillborn child), leave the field empty – you can note it in the comment.
• Join a record spanning two scans with the “join scans” option (right-click on the scan).
• Mark scans without separate information (first and last pages, “second” pages of marriages) as “no data”.
• Mark all civil records kept by parishes as parish records, not as civil registry office (USC) records.

Aids for reading documents

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